Applications

The value of any technology lies in the applications the technology makes possible. Virtual documents open the way to a whole new class of applications. Here are just a few:

Proposal Builder
The virtual document enabled proposal builder application allows the entire proposal team to work on the proposal concurrently with the standard Word authoring tools they currently use. Proposal owners can leverage reusable virtual proposal templates and proposal section task management to implement repeatable proposal development processes.

Environmental Regulations Compliance
The virtual document enabled environment regulations compliance application brings a level of document governance and auditability previously only available high-cost, specialized systems. Now users can finally see version history for each document section independently of other sections and determine when a section changed and by whom the change was made. Document owners can apply section-level permissions to prevent unauthorized changes to document sections.

Digital Asset Management
The virtual document enabled digital management application allows users to easily work with and management multi-file, aggregated assets. Aggregated assets can contain any combination of file types and allow users to extend SharePoint’s document management capabilities such as alerts, search, workflows, version history, and task management from the document to the document aggregate. Asset links allow centrally managed assets to be used in multiple aggregated assets. Aggregated asset managers can assign tasks and start workflows on the aggregated asset or any of its components.

Financial Reporting
The virtual document enabled financial reporting application goes far beyond traditional financial reporting and business intelligence by allowing computer systems and human authors to seamlessly contribute to reports, in a controllable, auditable fashion. Reports can now contain raw data and visualization that automated process can generate along with the human insights and interpretation of the data that no computer can match. Independently securable document sections and auditing ensure an accurate representation of facts.

Book Authoring
The virtual document book authoring application inherently supports multiple authors per book and per chapter while allowing all authors to use any Word compatible authoring program. Editors can track content changes in smaller, more manageable portions and review content at arbitrary scopes. Granular versioning allows editors and authors to easily track when a particular change to a content section was introduced and by whom, and allows one content section to be reverted to a previous version without affecting other content sections. The publisher gains greater visibility into content completion status and task assignments, helping to reduce the cost of managing the authoring process.

Brief Builder
Coming soon...

PDF Publisher
Coming soon...

Project Management
Coming soon...

Need help creating a customized virtual document application for your organization? Black Blade Associates consulting services can help.

Download the Enhancing SharePoint Document Management with Virtual Documents black paper (registration required). The black paper discusses several key document management usage scenarios enabled through docBlock Ascend's virtual document enhancements to the SharePoint platform.

For more information on the docBlock Ascend, please download the docBlock Ascend product brochure or contact sales@blackbladeinc.com / +1-703-260-1111 . See the docBlock Ascend in action by scheduling a live web demo, or attend a public webinar, Tuesdays and Thursdays at 2pm EST.